Managing Sold Books

When a book is sold, you need to update your inventory management software so the book does not appear for sale again.  If you are using HomeBase to manage your books, please read the instructions below.  If you are using inventory management software other than HomeBase, please click here.

To remove books from the AbeBooks online system using AbeBooks HomeBase, you are required to change the status of your sold books to "Sold" and then send these changes to AbeBooks.  Deleting your books from your HomeBase inventory will not remove them from the AbeBooks system; deleted books will continue to appear in your online inventory until you mark them as "Sold."

When you send a file of "Sold" books, AbeBooks matches those book numbers against the ones already online. When our system reads that book #1234 is marked as "Sold" it removes the listing from the AbeBooks Web sites.

It is imperative that you send your sold book records to AbeBooks on a regular basis.

To designate "Sold" books in HomeBase 2.3:

1. Click [Books] in the red bar. The "Find Books" screen is displayed.
2. Select the book you wish to update.
3. Click the [Update] button .
4. Select [Sold] from the Status list.
5. Click the [Save] button and then click [OK].

Note:

• There is a shortcut for marking books as sold.  On the "Find Books" screen, select the sold books.  Right-click and select [Mark Selected Books as Sold].

The best way to keep track of sold books in HomeBase 2.3 is to create a "Sold" catalog and move all of your sold books into it.

To create a Sold catalog and move books into it:

1. Click [Catalogs] in the red bar. The "Catalogs" screen is displayed.
2. Click the [Add] button . The Add Catalog box is displayed.
3. Enter the catalog name as "Sold" and enter a description.
4. Click the [Save] button.
5. Click [Books] in the red bar.    
6. In the Tools menu, select [Move all sold books to].
7. Select the "Sold" catalog from the list.  Click the [OK] button.

All books marked "Sold" will now be moved into your "Sold" catalog.  You can now send your books to AbeBooks as you normally would.

Note:

• There is a shortcut for marking books as sold.  On the "Find Books" screen, select the sold books.  Right-click and select [Move all Sold books to] and complete step 7.