The Board Secretary: Roles and Responsibilities in Community Associations : A Guide for Association Practitioners

An association is a business and - like any other - must preserve its history, maintain its records, and protect its liability. It is the association secretary who is assigned this responsibility. The secretary (or secretaries) needs to be efficient, well-organized, and have a commitment to the future of the association. No matter how competent the secretary, there is much to be learned about keeping good corporate records. And the first secretary for a new association will wonder where to begin and how to set up a flexible and efficient recording system.

Chock full of advice on every aspect of the work of corporate secretaries, recording secretaries, and corresponding secretaries, this book covers such subjects as meeting preparation, maintaining lists, how to establish an effective filing system and how long to keep documents. It also answers many legal questions you may have. Includes samples of agendas, minutes and forms.

Some specific things covered in this report include:

* The secretary's role in preparing and distributing meeting notices, minutes and resolutions.
* The secretary's function in accepting and verifying proxies for annual or special membership meetings.
* The secretary's responsibilities to maintain association's records and file necessary forms with state agencies.
*"The Role of the Association Secretary" is a must have for all association or corporation secretaries.